Event Production Coordinator

WHO WE ARE

At AVI-SPL, we pride ourselves on our superior customer service, passion for excellence, spirit of teamwork, and the focus on continued innovation. Our employees are the people who enable us to deliver on those values every business day. That’s why we’re always on the lookout for talented, ambitious people who can make a substantial contribution to our team of smart, down-to-earth, hardworking professionals.

We offer lots of room for growth! We support each other and value the importance of collaboration and intellectual curiosity across all our teams. You'll have daily opportunities to develop your individual skills, become an expert in the dynamic event production and corporate video industry, and be part of an innovative organization.

We offer a competitive package and a balanced work-life culture. We love what we do and hope you do too - come join us!

WHAT YOU WILL DO

The Event Production Coordinator supports the coordination and creative execution of onsite and hybrid events and productions for an established global technology client.  This role is responsible for:

meeting with requestors to plan and review unique event production needs;

providing recommendations on production, technology, and creative enhancements to execute on event vision;

partnering with the internal events, client, and event management teams to collaborate on event content and support needs; and

documenting and communicating all processes and progression throughout the course of each event.

DAY TO DAY RESPONSIBILITIES

Production Coordination

Oversee the day-to-day coordination and design of production needs to support live event experiences through professional quality video, audio, lighting, and presentation to allow the client and external partners to connect and communicate their message in a distinct and technologically innovative way to colleagues and customers alike.

Meet with client teams to understand event scope and provide solutions to meet production requirements.

Serve as an event requestor’s main point of contact from initial exploratory call through live day.

Coordinate the technical production needs for all events and ensure requirements are in full compliance with established policies and procedures.

Facilitate equipment rental and other supplemental production requirements.

Manage all aspects of day of event support including the coordination of all event resources.

Ensure fully quality check and optimization of facility, event assets, and experience prior to production.

Assist with presenter preparation including direction, facilitating rehearsal and other pre-event needs.

Oversee postproduction needs including basic editing and delivery of recordings.

Organize event metrics and feedback and provide recommendations on areas for improvement.

Participate in assessment of technical challenges and oversee creation of incident and postmortem reports.

Participate in regularly scheduled meetings with team members to ensure alignment on event procedures, scheduling, and production briefs as required.

Fill in necessary production crew positions as needed.

WHAT WE’RE LOOKING FOR

Must-have skills & job qualifications

3+ years of experience in live event production, event coordination, broadcast, audio/visual and video production, or another similar field.

1+ years of experience in:

onsite, virtual, and hybrid live events

database and scheduling management

Knowledge of traditional event production, broadcast and digital equipment.

A keen eye for detail with a knowledge of what creatively works well for broadcast production.

Ability to work independently and be self-reliant in the execution of daily responsibilities.

Ability to maintain composure and a positive attitude during high pressure situations.

Ability to communicate challenging aspects to clients while maintaining a high level of confidence and leadership.

Track record of being organized, detail-oriented, flexible, and working well in a team atmosphere, as well as having the capability to work well individually, is essential.

Strong work ethic, self-direction, self-motivation, patience, persistence, and perspective.

Excellent collaboration and customer relationship skills with the understanding of the importance of white glove service.

Consistent proactive preparation and timely responses to multiple channels of communication.

Nice-to-have skills

Knowledgeable in the operations and technical execution of video production, audio-visual technology, and event space facilities.

Experience in various production roles including but not limited to technical directing, audio mixing, camera operation, and editing.

College degree in video production, broadcasting, communications, or similar field.

OTHER REQUIREMENTS

Valid driver’s license and safe driving record.

Travel is required based on requirements and location of productions and service needs including meetings at client offices and AVI-SPL offices.

WHY YOU’LL LIKE WORKING HERE

Enjoyable company culture

Medical benefits, including vision and dental

PTO days (vacation, sick days, and personal days) and paid holidays

5 Employee Resource Groups (ERGs)

Training and professional development opportunities