Coordinator, AP (Part-time)

*** This is a part time role on Wednesdays and Fridays- 16 hours per week ***

Job Summary

As the AP Coordinator, you will be responsible for assisting with basic administrative AP operations to help ensure accurate timely and discretionary processing of accounts payable functions

Essential Duties and Responsibilities

• Match price quantity and item number for invoices purchase orders and receivers assuring all expenditures are properly authorized by managers
• Process employee expense requests and ensure compliance to division travel policies appropriate receipts approval and timely payment
• Contact vendors to clarify and rectify any questions/discrepancies regarding payments discounts taken quantities
• Key debit memos initiated by the Purchasing Department into AP system
• Determine whether or not debit needs to be matched online or entered without matching online
• Process vendor invoices in ERP system and ensure all vendor payments are valid and approved
• Obtain management approval for all invoices that are processed without Purchase orders
• Reconcile small vendor statements as needed
• Identifies researches and resolves items/issues impacting the accounts payable statements
• Contact vendors as needed to resolve any issues and respond to their inquiries
• Update vendor payment information (addresses contact information bank account numbers etc.) in ERP system
• Assist with accounts payable preparations and audit process
• Maintain proper documentation of monthly data and analysis
• Assist in special projects and process improvement
• Contribute to improving process workflows and maintaining system administration
• Assist the AP department in various projects as needed
Other duties assigned as needed

Skills and Abilities

• Demonstrate time management skills with attention to detail
• Detail oriented and capable of analyzing complex financial/operational data
• Intermediate/Advanced proficiency in PC/Microsoft applications (Excel Access Word)
• Demonstrated experience using pivot tables in Excel
• Ability to negotiate conflict and maintain constructive working relationships with people at all levels of the organization
• Self-starter capable of working independently and ensuring to meet deadlines
• Excellent communication and interpersonal skills both verbal and written
• Ability to balance multiple tasks with changing priorities

Education and/or Experience

• High school Diploma or equivalent is required
• Bachelors’ degree in Accounting Finance Business or related field preferred
• Minimum of 1-2 years relevant experience in a corporate accounting organization
• Experience operating in a multi-state and/or complex matrix business environment
• Intermediate/Advanced experience with General Ledger Programs